historical minutes meeting reminder




From: psommer
Date:05/15/2014 9:54 AM (GMT-05:00)
To: psommer@bellsouth.net
Subject: historical minutes meeting reminder

Our next meeting is next Tuesday May 20 at Ashford on Main 7pm.  We will continue our discussion with Allison Galloup.  Melissa invites anyone with items they would like her to scan to bring them to the meeting.
Peggy
MINUTES
OCONEE COUNTY HISTORICAL SOCIETY
April 15, 2014
ATTENDANCE:  Linda Bernard, Pansy Butler, Pam Turner, Amanda Mc Murtrey, Ben Jackson, Marti Perin, George Justice, Melissa Piche, Dave Shearon, Peggy Sommer, Lisa Douglas

We presented Ben with a certificate and 2 gift certificates in thanks for his work the past 3 years as our president.

Melissa announced that her Haunted History Tours of Watkinsville have been suspended until further notice at the request of Peggy Holcomb and Jeff Benko and that Justin Martin has taken a job in Charlotte NC

Since Allison Galloup was at the meeting to present more details about UNG's offer to help us archive and share our growing oral history collection discussion of last month's old business was suspended.

Allison brought up the current archives pages at UNG (ung.edu/libraries) and shared with us the possibilities and what is currently on the site.  We would be listed as a separate category and we could link to the site from our web page.  They can handle audio, video and text or combinations of them.  Information is entered into a Pdf format which means that the public would not be able to change things and it would be available forever.  Letters and photos which people give us permission to scan and share could also be included.

Bepress which hosts the site backs things up daily so if something happens to our site or theirs the information would be available elsewhere.

Everything is searchable and we can arrange it by topic and/or person.
Allison would be typing in the descriptions of item but we could be the ones to decide on the wording.

She recommended that we put up the raw recordings but that if we wanted to edit things to create a story or shorter version that the general public might be more interested in we could do that too.

Dave suggested that the historical society might establish a special committee interested in doing this editing.  We agreed that it might be best to pick one thing and work on creating a test edit to see how it goes.

Allison pointed out that she didn't know of any other historical society in Georgia that is doing something similar to this.

We could also link to the digital library of Georgia through this site.

The permissions we have from the people we have interviewed give us permission to work on this.  We would need to sign an agreement with UNG to go forward.  We can give them the copyright or give them use of the information but keep the copyright.  One advantage of keeping the copyright would be that we could charge for use if someone ones to publish something.  We could also take our stuff back if we ever decided the university wasn't handling it in a way that we wanted.  We would not need to sign this agreement every time we added to the archive.  We can set it up to be for 5 years if want to limit it.   This would be the first step and she left a sample agreement with Melissa.


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